sofatutor GmbH (“sofatutor”, “we”, “us”) takes the protection of parent and child data very seriously and adheres to the legal requirements for data protection. If you have any questions about data protection at sofatutor, you can contact us at any time at firstname.lastname@example.org and we will be happy to help you.
For the comprehensive use of sofatutor a user account is necessary. For this purpose, an email address and a password must be provided during registration and additional detailed personal information can be stored by us.
We do not permit children under the age of 13 to create user accounts and do not knowingly collect personally identifying information from children under the age of 13 without the consent and at the direction of a parent. The user account must be created by a parent. Several child profiles can be set up however in the user account, so that children may access the platforms under the parent's supervision.
Generally, we process personal data of visitors, interested parties, customers, and users (both parents and children) of our platforms (including, in particular, our learning platform at www. sofatutor.us and our mobile app) for the purpose of providing the online offers, their content and functions, the provision of contractual services, communication with users, for marketing, advertising, and market research, and for technical security measures. Depending on the type and extent of your use of the platforms,contact, contract, payment and usage data, as well as metadata regarding access to our platforms are processed.
If, in the course of our processing, we disclose data to external service providers, this will only be done if it is necessary for the fulfillment of our business purposes or where you have consented to it. Where data is disclosed for business purposes, we have special contracts in place that protect your data and guarantee that this external business does not use your data for any other purposes than providing its services to us.
We store your data for as long as you have an active business relationship with us. After termination of this business relationship, we retain the information of the contractual relationship required by commercial and tax law. Of course, we will also delete personal data at your request if we no longer need it for the fulfillment of the contract and we are not subject to any retention obligations.
Security & Encryption
We take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk, taking into account the state of the art, the costs of implementation and the nature, scope, circumstances and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons. The measures include, in particular, safeguarding the confidentiality, integrity and availability of data by controlling physical access to the data, as well as access to, entry into, disclosure of, assurance of availability of and segregation of the data. Furthermore, we have established procedures to ensure the exercise of data subjects' rights, deletion of data and response to data compromise. We already take the protection of personal data into account during the development and selection of hardware, software and processes, in accordance with the principle of data protection through technology design and through data protection-friendly default settings. The security measures include in particular the encrypted transmission of data between your browser and our server.
Access Data & Hostingup
Each time you access a website, your browser transmits the IP address assigned to you at that time, as well as other metadata relating to the access (e.g. browser and operating system used, date and time of access, page or file accessed). The corresponding data is stored by us due to our legitimate interest in monitoring and ensuring the functionality of our platforms, as well as the evaluation and optimization of our offers. However, a conclusion on your person is not possible for sofatutor due to a dynamic IP address.
For the operation of our online offers, we use infrastructure and platform services, computing capacity, storage space and database services, security services as well as technical maintenance services of our hosting service provider Amazon Web Services EMEA SARL (Luxembourg). In doing so, we, or our hosting provider, process contact data, content data, contract data, usage data, meta data and communication data of customers, interested parties and visitors of this online offer in order to provide our contractual service.
In addition, we use Google Fonts of Google Ireland Ltd. (Ireland) to load certain fonts. For this purpose, a connection to the Google servers is established and your IP address is transmitted. The transmitted data is used solely to display the respective font.
Contract & Payment Dataup
When creating a subscription, we collect personal data such as your billing address, as well as payment data for contract processing.
When paying by credit card, our payment provider Stripe collects the data directly. sofatutor does not have direct access to the credit card data entered by you, but receives the credit card number shortened to the last four digits and the card verification number. The payment service provider uses the data transmitted to you on behalf of sofatutor to charge you.
When paying via Paypal or Amazon Pay, your email address and billing data will be transmitted to us after your corresponding authorization from Paypal or Amazon Pay. sofatutor does not have any access to your payment data stored at Paypal or Amazon Pay.
The transmission of payment data only takes place via encrypted connections.
Usage Data, Videos & Exercisesup
When you use our platforms, we store various details about your usage behavior and learning activities, e.g. which videos you watch as a logged-in user, which exercises have been completed and what learning progress has been made. This data is used, among other things, to provide you with recommendations for videos, your most recently viewed videos and exercises, and similar functionality.
sofatutor has a legitimate interest in collecting the usage data of the platform and providing the aforementioned functionalities to our users. We also remunerate many of our video producers depending on how many users have viewed the videos of the respective producer, how many videos these users have otherwise viewed and what the respective user has paid for his subscription. To do this, we need to store the videos you have watched. In addition, we need this data in order to be able to track your use of our offer to prevent misuse, for example, through the unauthorized saving of videos.
Insofar as a user account has been linked to a learning group, such activities are also displayed within the user account that were collected in the course of interaction with the content assigned by a teacher. Thus, sofatutor also processes such usage data and can consequently be assigned to the user that was or is collected in the context of the learning groups at the instigation of the teacher. This is technically necessary to enable the linking of learning group and usage account and this ensures that uniform information regarding activities is displayed both in the learning group area and in the sofatutor profile.
Communication, Support & Chatup
We use various communication channels to be available for you or to get in touch with you. In particular, you can contact us by telephone, email or chat via our website. In each case, the data you provide us with as well as, if applicable, your telephone number, email address or IP address are stored by us in order to process your inquiries.
We use the Helpscout service from Help Scout PBC (USA) to process your inquiries by email and to map our FAQ page.
Our telephone system for processing customer inquiries is operated via the Placetel service from BroadSoft Germany GmbH (Germany).
The function of direct chat with tutors on our website is technically enabled by the Olark service of Habla Inc (USA). In this context, the data of logged-in users is forwarded by Olark to our staff (internal and external).
In addition, we offer a personal introduction to our website. For this purpose, you can make an appointment by providing the necessary information such as name, email address, telephone number, choice of learning subjects and grade level of your child. One of our guides will then contact you by phone and conduct the tour together with you. We make this call with the help of the provider Aircall SAS (France). Only if you give us your explicit consent, your call will be recorded for training purposes only and will be deleted after one year.
sofatutor can also assign freelancers to take care of the chats. For this purpose, general data of the user transmitted by the browser, such as the browser used, and for logged-in customers, further customer data (user name, email address and the subject/topic of the current video) are transmitted in order to be able to help you as well and quickly as possible.
Customer Surveys & Ratingsup
sofatutor uses the services SurveyMonkey (USA) and Hotjar (Malta) to survey customers through a pop-up after the purchase process. In doing so, your browser communicates directly with the services. As a matter of principle, sofatutor does not transmit any further data and receives a statistical evaluation of the answers without personal reference. In the case of surveys by SurveyMonkey, a user ID is also transmitted, but SurveyMonkey cannot use this to draw any conclusions about your person.
sofatutor has a great interest in documenting the satisfaction of our customers through independent surveys and to use this information for further improvements. Therefore, on our behalf, the service eKomi of eKomi Holding GmbH (Germany) determines the satisfaction of our customers through surveys by email.
Email Communication and Advertisingup
We use the email address provided by you when creating a user account or when concluding a sofatutor subscription in order to contact you regarding our respective contractual relationship and to be able to send you all important and further information that is of interest to you on the one hand.
On the other hand, we use your email address to inform you about products and other sofatutor offers in which you have a presumed information interest. This also applies to the advertising of our paid offer if you have initially only selected access to our free offer by creating a user account. You can object to the use at any time by sending a message to the email address below or by clicking on the unsubscribe link in the email without giving any reasons.
sofatutor uses the providers Episerver GmbH (Germany) and SendGrid of Twilio Inc. (USA) for sending offers and information by email. In this regard, email addresses, names, and other information regarding your interaction with our emails are stored on servers of these providers. However, personal data may not be used by these providers for purposes other than sending emails on behalf of sofatutor.
Under certain circumstances, we may also use your contact data that we have collected in the course of entering into a contractual relationship with you in order to be able to inform you by mail about offers, for example, if the term of your subscription is coming to an end or has already expired, or if you have cancelled or revoked your subscription within the free trial period.
In addition, we conduct general analyses of existing customers in order to obtain a better picture of our customer base and, if necessary, to potentially approach new, similar customers based on this. For this purpose, we sometimes use external providers, with each of whom special contracts are concluded for the protection of your data.
You can object to the use of your personal data for the aforementioned marketing purposes at any time free of charge with effect for the future by sending an email to email@example.com.
Web Analysis & A/B Testingup
sofatutor uses various web analytics services to review and improve its offering. These are partly integrated via the Google Tag Manager, which enables the administration of the services. The Tag Manager itself does not set any cookies and does not collect any personal data - except for the IP address, which is technically necessary for the execution of the Tag Manager. The services collect information about your usage behavior, the browser you use and settings. This information can neither be linked to your person by the web analytics services nor by sofatutor.
In detail, these are the following services:
Amplitude - In order to make the functions of sofatutor even more user-friendly, we use the analysis platform of the company Amplitude Inc (USA). The service helps us to learn, for example, how our users get to an exercise task and thus to optimize this path. As is usual with external resources, your IP address and your User ID are transmitted to the third-party provider. The User ID does not contain any personal data.
Convert - For testing improvements on the platforms, sofatutor uses the convert service of Convert Insights Inc. (USA) (A/B tests). This involves randomly selecting a portion of our customers to display possible changes in order to test their popularity. A request is sent from your IP address to Convert in order to statistically record the behavior on the website.
Unbounce - In order to inform interested parties as well and helpfully as possible and to constantly improve the offer, sofatutor uses the service Unbounce of Unbounce Marketing Solutions Inc. (Canada). For promotions or advertising campaigns, individual pages are hosted by Unbounce and sofatutor receives an evaluation of the activities of the interested parties. Your browser communicates directly with Unbounce so that your IP address is transmitted and cookies can be set.
Scout - To check the functions of us.sofatutor.com, the service Scout of Zimuth Inc. (USA) is used. Data about the execution of the program code is collected in order to analyze in particular the loading times of individual page components. The evaluation of this data is transmitted to sofatutor in aggregate form and it is not possible for sofatutor to establish a relationship to individual users. Only for calls where problems such as a particularly slow loading time occur, information about individual calls is also transmitted. An identification of the user is not possible for sofatutor even in this case, only if you were logged in on our site. No further user data is transmitted by sofatutor to Scout.
Bugsnag - In order to correct errors and problems with the functionality of us.sofatutor.com, sofatutor uses the service Bugsnag of Bugsnag Inc (USA). In the event of an error, the IP address, data on the user's settings (e.g. the browser used) and details of the page where the error occurred and the data entered are transmitted to Bugsnag for evaluation, categorization and analysis of the error.
Userlane - We use the service of Userlane GmbH (Germany) for the display of statements as part of the personal introduction on our website. Cookies are set for this purpose. Further information here.
Marketing & Advertising Providerup
We use various external service providers and advertising networks to market our offer. The following applies to all tools: You can object to their use by making the appropriate setting in the cookie preferences.Cookie-Preferences
Advertising providers (Google Ads (USA), Bing Ads (USA), Facebook Ads (USA), Taboola (USA), Outbrain (USA), Doubleclick (USA), YouTube (USA), Pinterest (Ireland), TikTok Ads (Ireland and the UK), Podsights (USA)) are integrated when using the platforms without being logged in as a registered user. Thus, when you access the platforms, a request is sent to these third-party providers. Your browser then communicates directly with the respective third-party provider. The provider learns your IP address and can store cookies on your computer. These cookies only contain the information that you are interested in our platform, so that advertising for sofatutor, such as special offers, can be delivered to you on websites of the partners of these advertising providers. sofatutor itself does not access cookies of third-party providers and does not transmit any personal data to these advertising providers.
Also, after logging in to sofatutor, a request is sent to our advertising partners. Your browser then communicates directly with our partners. This allows them to check whether a corresponding cookie is stored on your computer due to previous interaction with advertising of the respective partner and then inform us about the number of registrations/purchases.
The privacy policies, as well as the configuration of the interest-based advertising of the advertising providers can be viewed at the following links:
- https://podsights.com/privacy-policy, https://podsights.com/optout
Information in Connection with the Use by Teachers and Schoolsup
Criminal Behavior of Usersup
The data required for criminal prosecution will be forwarded to law enforcement agencies if there is a reasonable suspicion of a criminal offense, such as fraudulent disclosure of the account details of a third person.
Access and deletion of your child’s personal information
By signing in to the user account, the parent can review the information collected from the user of the child profile at any time. The parent may refuse to permit the further collection of the child’s information by no longer providing the child access to our platforms. To request deletion of personal information of a child, please submit a request via email to firstname.lastname@example.org.
If you are a resident of the state of California, you have certain rights with respect to personal information that we have collected about you under the CCPA. Exercising these rights is not associated with any disadvantages to you.
Right of Access / Deletion
You have the right to know more about the personal information we have collected about you in the last 12 months. Also, you have the right to request the deletion of your personal information, subject to certain exceptions. In order to exercise these rights, please submit a request via email to email@example.com
Right to Opt Out / Do Not Sell My Personal Information